BYLAWS OF THE AMERICAN COUNCIL OF THE BLIND OF OREGON
BYLAW 1: VOTING MEMBERS
Any person 16 years of age or older, has registered and paid dues not less than 30 days prior to the Membership Meeting, is eligible to vote on all motions. Each member has one vote. Voting by proxy is not permitted.
BYLAW 2: MEMBERS IN GOOD STANDING
A member in good standing shall be defined as a member that is current in payment of dues, has attended not less than five local or state business meetings in the past year, and is Well informed regarding ACB of Oregonís intent and goals.
BYLAW 3: MEMBER AT LARGE
Any person who joins only the state affiliate, is known as a Member at Large.
BYLAW 4: LIFETIME MEMBERS
Members identified in the ACB AMMS database as lifetime members do not pay ACB of Oregon dues. Oregon residents are considered Lifetime Members at Large if they do not join a local chapter.
BYLAW 5: SUSTAINING MEMBERS
Any corporation, agency, institution or organization who subscribes to the objectives and policies and who promotes the purpose of ACB of Oregon, shall be eligible for sustaining membership. Sustaining members do not pay dues, and do not have the right to vote or hold office.
BYLAW 6: QUORUM
Quorum of the Board is two-thirds of the Executive Board, and a membership quorum is two-thirds of those voting members in attendance. A simple majority of this quorum is all that is needed to approve propositions of business, unless otherwise noted in these bylaws.
BYLAW 7: DUES
ACB of Oregon membership dues amount and payment method shall be determined by the ACB of Oregon Executive Board. Annual dues for ACB of Oregon must be paid to the state Treasurer no later than February 15th of each year.
Individual chapter dues amount, if any, is set by each individual chapter.
BYLAW 8: DUES AND CONVENTION ATTENDANCE
Membership dues paid after August apply to the following year only if the person does not attend the Convention or Annual Membership meeting.
BYLAW 9: SCHEDULING ANNUAL MEMBERSHIP MEETINGS
The Membership may, at the October annual meeting, set the date, time and place of its next annual meeting. Should the membership fail to schedule this event, the Executive Board shall determine the date, time and place of the meeting.
Bylaw 10: ANNUAL BUDGET
The annual budget, changes and final approval will be made by the membership at the Annual Membership meeting.
BYLAW 11: QUALIFICATIONS OF EXECUTIVE BOARD
All members of the Executive Board shall be Oregon residents, age 18 or older, been a member of a local chapter at least 360 days prior to the convention and be a member in good standing of ACB of Oregon. President, First Vice President, Second Vice President, and District Representatives shall be legally blind. Secretary and Treasurer may be legally blind or sighted.
BYLAW 12: LIMITATIONS OF EXECUTIVE BOARD
No more than one office may be held by any person at any one time.
BYLAW 13: DUTIES OF PRESIDENT
The President presides over all meetings, supervising all affairs of the Council, and performs such other duties as the Council requires, is responsible for appointing all committees unless it is specifically excluded in these bylaws, and is an ex-officio member of those committees.
BYLAW 14: DUTIES OF FIRST VICE PRESIDENT
The First Vice President presides over all meetings of the Council in the absence of the President. Performs such tasks as assigned by the President.
BYLAW 15: DUTIES OF SECOND VICE PRESIDENT
The Second Vice President presides over all meetings of the Council in the absence of both President and First Vice President. Performs those tasks assigned by the President.
BYLAW 16: IMMEDIATE PAST PRESIDENT
The Immediate Past President presides over the meetings in the absence of President, and First and Second Vice President.
BYLAW 17: DUTIES OF SECRETARY
The Secretary shall provide notice of and attend all meetings of the Executive Board and membership meetings; keep true and complete records of the proceedings of these meetings, sending minutes to all members of the board and chapter presidents within 30 days following the meeting. The Membership meeting minutes are sent by direct mailing to the membership or submit the draft minutes to The Stylus for publication.
BYLAW 18: DUTIES OF TREASURER
The Treasurer shall have custody of the Council funds and securities. Keep full and accurate records of receipts and disbursements, deposit all Council monies and other valuables per Council dictates, signing checks, notes and contracts in excess of $2,000 with a second officer, paying annual dues to National ACB. Maintain the Endowment and 501(c)3 tax account documents. Receive and reconcile the year-end financial reports from each Chapter. Provide reports including the annual budget to the Executive Board and membership.
BYLAW 19: QUALIFICATIONS OF TREASURER
Any person being considered for election to the office of Treasurer shall demonstrate proper education and experience ensuring the ability to perform the duties and responsibilities relating to this position. The Treasurer shall furnish a bond satisfactory to the Executive Board upon request.
BYLAW 20: DISTRICT REPRESENTATIVES
District Representatives provide clear two-way communications between the Executive Board and all members and chapter Presidents throughout their district. District Representatives will communicate with each chapter at least quarterly.
BYLAW 21: DISTRICT REPRESENTATION
District areas are determined by the Executive Board.
One legally blind representative, who lives within the district shall be elected for each district.
Bylaw 22: MAINTENANCE OF MEMBERSHIP INFORMATION
A qualified data entry person appointed by the president shall keep accurate and current information for all ACB of Oregon members. Full membership lists will be provided annually to Executive Board members and chapter presidents. The certification process will be completed on time using the ACB AMMS database.
BYLAW 23: TERM LIMITS
There shall be no term limits for Executive Board members.
Each Executive Board member shall hold office until he resigns, has been removed, or his successor has been elected.
BYLAW 24: TERMS OF OFFICE
The President, First Vice President, Second Vice President, Secretary, and Treasurer are elected by the membership in odd years. District Representatives are elected in even years. All serve two-year terms, beginning January 1 of the following year.
BYLAW 25: CONFLICT OF INTEREST
If any Executive Board member has a conflict of interest on any issue brought before the board, they shall recuse themselves from deliberations and voting. The Executive Board with a 2/3 vote, can overturn this recusal.
BYLAW 26: EXECUTIVE BOARD MEETINGS
The Executive Board shall convene no less than 4 meetings during the year to take care of the business of the council.
BYLAW 27: EXECUTIVE SESSIONS
Closed Executive Board Meetings may be called at the discretion of the President or two Executive Board members.
Any final decisions or motions must return to the open Executive Board meeting.
BYLAW 28: SPECIAL MEMBERSHIP MEETING
A Special Membership Meeting may be called by resolution of the executive board, by act of the President or upon written request of ten percent of the members of the council with just cause.
BYLAW 29: SPECIAL MEETING NOTIFICATION
The secretary upon receipt from the petitioners of the request for a special meeting shall cause a 30 day notice of the special meeting to be sent to the membership. The notice shall state the date, time and place of the meeting, with an itemized agenda of the issues to be discussed.
Only those specific items listed in the agenda and the procedural issues related may be addressed at the Special Membership Meeting
BYLAW 30: SPECIAL MEETING QUORUM
The quorum for a Special Membership meeting is 51 percent of the total membership. There must be a 2/3 majority vote of those in attendance to approve any actions.
BYLAW 31: ACTIONS WITHOUT IN-PERSON MEETING
Telephone or electronic meetings are permissible. Rollcall vote if vote is not unanimous.
BYLAW 32: EXECUTIVE BOARD MEMBER REMOVAL
A petition for removal for just cause signed by ten percent of the members or three Executive Board members shall cause the President or Board to notify the affected Executive Board Member. An Evidentiary Committee will be appointed by the President or First Vice President.
BYLAW 33: EVIDENTIARY COMMITTEE
The Evidentiary Committee shall consist of three members of the Executive Board and three members in good standing.
They shall conduct a full evidentiary hearing and report their recommendations to the Executive Board.
BYLAW 34: EVIDENTIARY HEARING RESULTS
If the hearing finds the issues so severe to not be correctible the Executive Board member may be removed by a 2/3 vote of the Executive Board.
BYLAW 35: FILLING VACANCIES
If the Executive Board member removed is the President, the First Vice President shall fill the office until the end of the term. All other Executive Board positions shall be approved by the Executive Board.
BYLAW 36: PROVISIONS FOR CHAPTER PROBATION
If the Executive Board has received notice that a chapter has performed undo actions against these bylaws, the President shall initiate a letter to the chapter. The chapter has 30 days to respond in writing. If necessary, an Evidentiary Committee hearing will be held. If the Committee hearing so indicates and the Board has a 2/3 vote of the quorum, the chapter may be put on probation with supervision.
BYLAW 37: RESIGNATIONS
An Executive Board member can resign at any time by submitting his written resignation to the President or
BYLAW 38: SERVING ON BOARDS OR COMMISSIONS
Only members in good standing shall represent the ACB of Oregon on community commissions, boards or committees such as the Oregon Commission for the Blind, Oregon Talking Book and Braille Library, Oral Hull Foundation for the Blind or other such entities.
BYLAW 39: EXECUTION OF WRITTEN INSTRUMENTS
Contracts, Deeds, Documents, and other instruments shall be executed by the President and attested to by the Treasurer or other Executive Officer.
BYLAW 40: Principal Office
The principal office shall be the address of the President of the Council as the Executive Board may prescribe.
BYLAW 41: Salaries
The Executive Board shall not receive salaries as such but are eligible for reimbursement of reasonable expenses incurred while discharging duties required by the Council.
BYLAW 42: RESOLUTIONS
The membership at the annual business meeting shall vote on all approved resolutions. Resolutions may be submitted by any member in writing to the Secretary not less than one week prior to the Executive Board meeting.